Administrative Assistant

Aurora, IL  

Administrative Assistant

The Administrative Assistant provides essential administrative and operational support to ensure the smooth day-to-day functioning of the office. This role serves as a central point of contact, supporting leaders and employees through effective coordination, communication, and organization.

Responsibilities:

• Provide front-desk and administrative support, including greeting visitors and managing incoming and outgoing mail and shipments
• Support managers and senior leaders with correspondence, reports, spreadsheets, and other documentation
• Plan, organize, and schedule meetings in-office, off-site, and via virtual platforms
• Coordinate domestic and international travel arrangements for employees
• Maintain filing systems, contact databases, employee lists, and office inventory
• Order office supplies and coordinate food deliveries for meetings and events
• Support workflow improvements by following and refining standard operating procedures

More about you:

• High school diploma or equivalent required; post-secondary education preferred
• Proven administrative experience in an office environment
• Strong written and verbal communication skills with high attention to detail
• Excellent time-management skills with the ability to multitask and meet changing deadlines
• Comfortable learning and using new software, tools, and systems
• Ability to handle confidential information with professionalism and discretion
• Prior experience in office management or expense tracking is an asset

A minimum of 200Mb/sec download and 10Mb/sec upload speed internet connectivity is required to support any remote/hybrid employee functionality at Sonova

Don't meet all the criteria?  If you’re willing to go all in and learn we'd love to hear from you! 

We are looking forward to receiving your application via our online job application platform. For this position only direct applications will be considered. Sonova does not recruit via app, telegram, carrier pigeon or any other format that does not include speaking with an actual human. If you are offered a job without speaking with someone please contact Sonova Human Resources

 What we offer:

• Medical, dental and vision coverage*
• Health Savings, Health Reimbursement, Flexible Spending/Dependent Care Accounts
• TeleHealth options
• 401k plan with company match*
• Company paid life/ad&d insurance
  • Additional supplemental life/ad&d coverage available
• Company paid Short/Long-Term Disability coverage (STD/LTD)
  • STD LTD Buy-ups available
• Accident/Hospital Indemnity coverage
• Legal/ID Theft Assistance
• PTO (or sick and vacation time), floating Diversity Day, & paid holidays*
• Paid parental bonding leave
• Employee Assistance Program (24/7 mental health support hotline, 5 company paid counseling sessions and more)
• Robust Internal Career Growth opportunities
• Tuition reimbursement
• Hearing aid discount for employees and family
• Internal social recognition platform

*Plan rules/offerings dependent upon group Company/location.

This role's pay range is between: $64,000 – $80,000 . This role is also commission eligible/bonus eligible. 

How we work:

At Sonova, we prioritize the well-being of our employees and foster an inclusive environment that promotes engagement and collaboration. Our team-customized hybrid work model empowers teams to balance individual needs with business goals, offering flexibility and individualized time management. We recognize the importance of life outside of work and strive to create a supportive and motivating workplace where innovation thrives.