Accounting Administrator

Position Summary:

The Accounting Administrator reports to the Finance Manager and as a key member of the Finance team, this position is responsible for third party payer management (eg. WCB, ADP ON, Veterans Affairs Canada), business license management, and retail lease management. The position may include participation in various finance clerk functions e.g. Accounts Receivable functions while maintaining a shared services mentality to provide support to clinic staff and other internal stakeholders as well as uphold good relationships with third parties.

The Accounting Administrator role is a full-time hybrid position and will be based out of Victoria, BC at Connect Hearing's downtown corporate office. Note, we may consider applicants that reside outside of Victoria for a fully remote opportunity.

Job Responsibilities:

Third Party Management:

• Act as main point of contact for third party administration including third party account management and clinic staff setups
• Prompt follow up by phone and email with internal and external stakeholders on third party queries
• Coordinate account setup for new clinics for all third parties
• Independently manage third party administration help desk

Business License Management:

• Proactively manage clinic business licenses to ensure all locations have a valid license
• Manage any provincial licensing processes

Retail Lease Management:

• Accurately update lease and annual reconciliation information as provided by landlords

Finance Administrative Duties:

• Responsible for any other admin tasks in the finance department
• Finance clerk function as needed including processing daily Accounts Receivable or Payable transactions and basic statement reconciliations

Knowledge, Skills & Abilities:

• Minimum Grade 12 Education
• Prior experience in an Administrative or Secretarial environment
• Prior experience in an Accounting setting an asset
• Prior experience in hearing/healthcare industry an asset
• Accurate and efficient data entry skills
• Proficient in Microsoft Office software and internet
• Experience with a computerized accounting system an asset
• Ability to get things done under limited supervision, including being self-motivated, resourceful, dependable, and independent
• Well-developed interpersonal communication skills with strong stakeholder focus
• Excellent time management skills, attention to detail, the capacity to prioritize by assessing situations to determine urgency, and the ability to handle changing environments with ease
• Ability to work cooperatively and effectively with others to set goals, resolve problems and make decisions to enhance the company’s effectiveness 
• Discretion due to involvement with confidential information 

What We Offer:

• Annual salary ranges from $45,000-50,000 per year based on experience
• Annual bonus opportunity
• Extended health benefits 
• 3 weeks vacation
• 6 days of personal time per year
• Birthday day off
• Monday to Friday schedule working 35 hours per week
• Hybrid working environment; possibility of fully remote