Warszawa, Poland
Project Manager HR Shared Services EMEA
As Project Manager HR Shared Services EMEA, you will directly report into the Director Global HR Program Management and ensure the seamless execution of the administrative and operational activities of our HR Shared Services projects in the EMEA region. Acting as the backbone of the project team, you’ll organize meetings, document key discussions, track actions and decisions, and provide vital support to stakeholders.
Your tasks
- Schedule, organize, and manage project meetings, ensuring timely preparation and distribution of agendas, materials, and clear, concise meeting minutes
- Maintain and monitor a detailed log of project actions and decisions, ensuring follow-up and timely completion by stakeholders
- Manage and update critical project documentation, including schedules, risk registers, and plans, while maintaining a centralized resource repository
- Assist in preparing progress reports, dashboards, and presentations, ensuring accuracy and clarity for senior leadership
- Track project timelines, proactively identifying potential delays or risks and escalating issues when necessary
- Engage with stakeholders to align project objectives and maintain effective communication channels
- Recommend and implement process and tool enhancements to improve project efficiency and transparency
- Promote and support the adoption of project management best practices and governance standards within the team
Your profile
- University degree in Business Administration, Project Management, or a related field of study
- 3 - 5 years of experience in a project management role, ideally in a global organization or transition project
- Familiarity with transition projects, shared service center setups, or global transformation initiatives as well as proven ability to support multi-site, cross-cultural projects
- Strong adaptability to changing environments, including cultural differences and shifting priorities
- Proficiency in project management tools and software such as MS Project or Smartsheet
- Excellent problem-solving skills and a proactive approach to identifying and mitigating risks
- Fluency in English, with strong communication and stakeholder management capabilities
- Willingness to travel up to 15% - 20%
Our offer
- An open corporate culture with a supportive atmosphere
- Permanent employment and stable working conditions
- Modern office with comfortable working environment
- Cafeteria benefit system covering private medical care, etc.
- Support in further training and development opportunities
- Onboarding program provided in close cooperation with your line manager and the team
Marcel Huber, Senior Manager Recruitment Delivery CH & PL, is looking forward to receiving your complete application via our online job application platform.
For this vacancy only direct applications will be considered.