About Sonova

Sonova Consumer Hearing is part of the Sonova Group, a global leader in innovative hearing care solutions. Sonova operates in more than 100 countries and is known for combining cutting-edge technology with a strong commitment to improving people’s quality of life through sound.

About the Role

The Executive Assistant provides high-level administrative and organizational support to the Group Vice President (GVP) Consumer Hearing, ensuring smooth day-to-day operations and enabling effective leadership execution.

In addition to primary support for the GVP, this role provides secondary support to selected members of the leadership team (GVP -1) across Sales, Finance, HR, and Marketing. The position requires strong organizational capabilities, discretion, proactive communication, and the ability to manage multiple priorities in a dynamic international environment.

This is a highly visible role with close exposure to senior leadership and cross-functional stakeholders.

Key Responsibilities

Executive Support & Calendar Management

• Manage and prioritize the GVP’s agenda, including scheduling meetings, conferences, and virtual sessions

• Proactively resolve scheduling conflicts and ensure optimal time management

• Act as the primary point of contact between the GVP and internal/external stakeholders

• Respond promptly to inquiries and facilitate smooth communication flows

Travel & Logistics Coordination

• Coordinate domestic and international travel arrangements (flights, hotels, transfers, car rentals)

• Develop and align travel and meeting schedules with group companies and internal departments

• Provide flexibility and responsiveness to urgent travel requests, especially during business trips

Meetings & Communication

• Prepare meeting agendas, presentations, and documentation

• Take and distribute meeting minutes as required

• Plan and organize monthly Executive Committee meetings and other leadership meetings

• Support the preparation and consolidation of materials for Executive Business Reviews

Events & Stakeholder Engagement

• Organize the annual management event, including venue sourcing, negotiations, and contract handling

• Coordinate guest visits to Hannover, including reception and on-site support

• Welcome visitors and liaise with staff and suppliers

Financial & Administrative Support

• Review, assign, and approve invoices

• Review and approve travel and other expenses of direct reports to the GVP

• Prepare and track expense reports for the GVP and VP Sales

• Ensure confidentiality and safeguard sensitive business information

Operational & Team Support

• Facilitate internal communication and information distribution

• Provide vacation coverage for Office Management/Reception when required

About You

We are looking for a dynamic individual with proven experience as an Executive Assistant and/or in senior-level office management

Skills & Competencies:

• Proactive and solution-oriented

• Professional, reliable, and highly organized

• Flexible and able to manage shifting priorities

• Strong sense of confidentiality and discretion

• Excellent verbal and written communication skills

• Comfortable collaborating across international, cross-functional teams

• Strong stakeholder management skills

Professional Competencies

• Strong organizational and multitasking abilities

• Excellent attention to detail and time management

• Ability to work independently while anticipating executive needs

• Strong proficiency in MS Office and Microsoft Teams

• Fluent in English and German

• Bachelor’s degree preferred

We are looking forward to getting to know you! Please submit your application in English.