Property Administration Officer | FT

A great opportunity to grow your property administration skills in a national healthcare organisation.

About Us

Sonova, we are the global market leader in hearing healthcare services with 180+ clinics across Australia. We are driven by innovation, clinical excellence and a people-centred culture, and are in a mission to improve lives through better hearing.

At Sonova, we team up, grow talent, and collaborate across diverse backgrounds to build the best team in the marketplace.

About the Role

We have an exciting opportunity for a Property Administration Officer to join our Property team. In this role, you will provide essential administrative and operational support to the Property Development Manager, ensuring the smooth and compliant running of our national clinic property portfolio.

This role is ideal for someone with strong administrative skills – ideally gained in property, operations, finance or a similar environment – who enjoys working with leases, landlords, financial data, and multiple internal stakeholders.

This is a full-time role based in our modern North Sydney office, with the flexibility to work under a hybrid model.

Your key responsibilities will include the following:

• Maintain accurate and current lease documentation, costs, and key dates across property systems and registers
• Prepare, coordinate, and track leases and agreements, including visiting and temporary site arrangements
• Issue monthly sales reports to landlords in line with lease obligations
• Ensure rental payments, outgoings, and escalations are processed accurately and on time
• Set up and manage landlord vendors, reconcile accounts, and resolve payment queries
• Coordinate bank guarantees, including tracking, renewals, and releases
• Manage shared rental and property inboxes, responding to landlord and internal enquiries
• Act as the primary contact for landlord‑responsible repairs and maintenance matters
• Log, track, and follow up repairs and maintenance requests to resolution
• Maintain organised, audit‑ready electronic property and invoice records
• Support insurance claims and general property administration as required
• Comply with health and safety requirements, including Fire Warden duties

About you

You are organised, detail‑oriented and comfortable working in a fast‑paced, multi‑stakeholder environment. You enjoy managing data, documentation and processes, and pride yourself on accuracy and follow‑through.

You will bring:

• At least 2 years’ experience in property administration or procurement
• Tertiary qualifications in a business or related discipline
• Strong time management skills with the ability to juggle competing priorities
• High attention to detail and the ability to work autonomously
• Excellent communication and stakeholder‑management skills
• Intermediate skills in Microsoft Word, Excel, Outlook and PowerPoint
• Ability to learn new systems quickly

Experience with the following will be highly regarded:

• Commercial leases
• ProLease (MRI Software), PLANON or similar systems
• Real estate or building management environments

Why work with us?

• Competitive remuneration package 
• Flexible working arrangements (2 days WFH after training)
• Paid parental leave
• Discounts on Sonova products for employees and family
• Access to 500+ retailer discounts across Australia via our Employee Enrichment Hub 
• Online Wellbeing Centre & Employee Assistance Program (EAP)
• Ongoing training and support to help you grow and excel in your career
• Access to the LinkedIn Learning Platform
• A values driven and people-centered culture
• Being a part of a dynamic and supportive team with a company that is at the forefront of innovation in the hearing industry
• A genuinely rewarding role with purpose and meaning

Ready to Apply?

If this sounds like the right fit for you, we’d love to hear from you!

We are an equal opportunity employer.

We team up. We grow talent. We collaborate with people of diverse backgrounds to win with the best team in the marketplace. We guarantee every person equal treatment in regard to employment and opportunity for employment, regardless of a candidate’s ethnic or national origin, religion, sexual orientation or marital status, gender, genetic identity, age, disability or any other legally protected status.

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